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Case Study Videos |
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Case Studies |
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Welcome to the finance module! |
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Learn how to manage your finances effectively. |
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Raising Finance |
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Key Accounting
Information |
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Cash Flow |
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Budgeting |
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Taxation |
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Performance Indicators
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Watch Videos |
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Listen to Audio |
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Case Study Videos |
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Take Quiz |
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This chapter is designed to assist you in assessing your
business' financing requirements, identifying available sources
of finance and potential government grants and assistance. It
also helps you to understand the typical requirements you need
to prepare for when applying for finance. |
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Assessing your
Requirements |
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Sources of Finance |
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Grants and
Assistance |
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Applying for
Finance |
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Assessing your Requirements |
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Watch Video |
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Listen to Audio |
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Take Quiz |
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When starting a business,
one of the first and most critical points to address is
identifying all the potential costs you
will face. These include both the start-up costs and the ongoing
costs. |
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Start-up costs are the initial outlays when setting up your
business. These are one-off costs that occur before your
business begins trading. Typical start-up costs include shop
fit-outs, factory and office setup, equipment and machinery
purchases, office supplies, business and other registrations,
licence and permit fees, along with any legal costs. |
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Ongoing costs |
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are the recurring costs necessary to run and maintain the
business. These costs include items such as wages and on-costs,
mortgage/rent, electricity expenses, insurance and advertising
costs. |
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It is also very
important to consider including an allowance or "float"
as working capital for the early stages where you may not
necessarily be generating enough revenue to cover all your
costs. |
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Once you have
obtained this information, you will be able to prepare a
detailed budget that covers the start-up costs, ongoing costs
and initial working capital requirements so you can calculate
your overall financing requirements. |
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To assist you in
determining your total finance requirements, you can download a
start-up cost calculator at finance.gov.au. |
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Build your marketing plan |
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Financial Plan |
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Q1.Develop a
realistic start-up budget for your business. You may wish to use
a start-up cost calculator. Give answer |
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Listen to Audio |
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Take Quiz |
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Typical sources of finance include: |
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Based on a review
of your financing needs and the various costs and benefits of
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sources available, you can determine from which source to seek
your finance. |
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Financing the start-up of a business yourself by using your
personal savings, taking out an equity loan on your home or
through credit cards is usually the easiest and sometimes the
cheapest financing option. However investing your own funds
involves a level of personal risk that you need to carefully
consider. |
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Obtaining finance from friends and relatives also presents a
cheap and flexible alternative. However, it is important to
remember that involving friends and relatives as investors can
get complicated and end up affecting your relationship with
them. |
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Business angel investors provide financing in return for an
equity stake or a share in your business. Selling equity in your
business generally triggers various legal, taxation and
accounting consequences[1],
so you may wish to seek professional advice before accepting
financing from an investor. |
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Leasing involves a
financier purchasing the equipment that you require and then
leasing it to you in return for regular rental payments for the
duration of the lease term. At the completion of the lease term,
you are offered the option of purchasing the equipment at an
agreed residual value. |
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Bank loans are the most common source of funding for a small
business. Examples of bank loans include: |
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Term loans: A loan
paid back over an agreed period (term) where principal and
interest are paid off in monthly repayments.[2] |
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Mortgages: used to
finance the purchase of land and buildings. It is generally
repaid by regular instalments including principal and interest. |
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Bank overdrafts: borrowing up to a certain amount from your bank
when the need arises, allowing for flexibility and convenience. |
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Build your marketing plan |
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Financial Plan |
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Q1.Assess the various sources of financing
available for starting up your business. Give answer |
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Grants and Assistance |
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Watch Video |
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Listen to Audio |
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Take Quiz |
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For information on available government funding programs visit: |
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Business.gov.au -
Information on federal and state government grants and
assistance. |
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GrantsLINK -
Department of Infrastructure, Transport, Regional Development
and Local Government; for federal, state and local government
grants and funding programs available for individuals,
businesses and communities. |
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Connecting NSW -
Business Programs and Grants, provides links to information on
various government grants. |
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NSW Small
Business - NSW Department of Regional and State Development, for
information on NSW government initiatives. |
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Innovation.gov.au -
Department of Innovation, Industry, Science and Research, for
information on federal government initiatives. |
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Applying for Finance |
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Watch Video |
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Listen to Audio |
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Take Quiz |
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It is a good idea
to research the different types of loans offered to small
businesses by banks and other lenders. You can compare interest
rates, fees and terms as well as any other associated costs to
find the best deal for your business needs. It's also a good
idea to look out for special offers, and don't be afraid to
negotiate, the market for finance is very competitive so it's
worthwhile pushing hard to minimise your lending costs. |
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When you have
decided to apply for a loan, be sure to accurately prepare all
the necessary documents and information that the bank or
financial institution will require to process your application. |
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Loan applications require a lot of detail, including: |
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- The business - A short description of the business - its
history, past achievements, products and services, number of
staff involved, location and a description of the premises,
machinery, equipment, vehicles and other key assets. For
start-ups, describe the products and services you
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- Your history - Details of your own and other
stakeholders' educational qualifications, business
experience and past achievements.
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- Amount and purpose of loan - The amount and purpose of
the loan should be covered in detail, including how the
amount was arrived at.
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- Repayment - Clearly establish how the loan repayments
will be made.
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- Financial statements - Sales and profit projections over
the term of the loan and, if an existing business, current balance
sheet and the last three years'
annual accounts. Include a monthly cash
flow budget for the 12 months
ahead with the loan repayments included.
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- Security - Lenders usually seek some form of security
from you, such as:
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- assets such as real estate or shares in public
companies;
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- surrender value of an insurance policy;
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You're more likely
to succeed in your loan application if you provide a well
researched and presented business plan which includes: |
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- your business goals and longer term objectives;
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- market research that supports your financial projections
and proposed borrowings;
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- information systems you will put in place to allow you
to monitor the business and respond to changes affecting
your projections.
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Using credit |
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Borrowing money is easy. It’s making the repayments that can
sometimes be difficult. In this section you will find out about
some of the pitfalls of using credit as well as ideas for
managing your credit wisely and dealing with financial stress. |
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Transfer of consumer credit regulation to the Commonwealth |
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In 2010 the
Australian Securities and Investments Commission (ASIC) will
take over responsibility for the regulation of consumer credit
and finance broking. For more information and updates on the
transfer, please visit the Australian Securities and Investments
Commission website. |
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Dealing with
financial stress |
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Using credit
carefully |
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Problems with
repayments |
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Interest free deals |
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Credit and debit
cards |
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Credit fees and
charges |
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Credit contracts |
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Mortgages |
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Going guarantor or
co-borrower |
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Credit Accounting
Consultancy Trust Fund |
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Dealing with financial stress |
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During the current economic climate you may find it difficult to
cope with your financial situation. If you are having trouble
meeting your repayments or paying your bills you should do
everything you can to prevent your car, home or household goods
from being repossessed. |
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Contact your lender or creditors straight away and try to
negotiate alternative arrangements to make your repayments. It
is really important that you don't ignore the problem and hope
that it goes away because if you leave it, it will only get
worse. |
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If your financial problems are temporary due to illness,
unemployment or relationship breakdown you can apply to have
your payments suspended or varied due to personal hardship. |
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For more
information on credit and debt problems, personal hardship and
where to get help visit the Problems with repayments webpage. |
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Maintaining a healthy cash flow |
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By Jessica
Stanic from Dynamic Business |
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In tough economic times, many small businesses struggle to
manage their cash flow adequately. Where they once thought they
were cruising along nicely, a bump appears in the road and they
are thrown off course. All business owners should undertake what
the experts call a ‘stress test’ of the business and have risk
management strategies in place to ensure the business survives
bumps along the way. |
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So what does a ‘stress test’ involve and more importantly, what
does it all mean? Basically it is a way for you to analyse your
past, present and future cash flow position. It involves you, as
the business owner, putting together detailed reports covering
off everything from key performance indicators, to cash flow
forecasting and drawing up hypothetical ‘what if’ scenarios to
ensure you are prepared for anything. Do this regularly and make
it standard procedure in your business. |
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Every business owner must be proactive as opposed to reactive.
The companies that get stuck in tough times are those that start
to work on a problem after it has already happened. By this
time, their cash flow has already been severely damaged and can
take a long time to recover. |
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Financial warning signs |
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More often than not there are warning signs that all is not
right in your business financially. Financial experts would
identify the following as evidence of poor cash flow: |
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- Lack of cash flow forecasting
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- Trouble meeting GST & PAYG obligations
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- Need for regular capital/loans injections
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- Lack of financial information
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Poor cash flow prevention |
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Here are some suggestions for things you can do to
prevent these scenarios from occurring in the first
place. |
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The first step is to ask the hard questions
in order to find an appropriate solution. In speaking with
business recovery experts, the most common questions a business
owner should ask when it comes to maintaining a healthy cash
flow include: |
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- What is the new break-even level for the business? How does this
differ from the previous level?
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- What is the impact to revenue and earnings if you lose a major
customer?
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- How is cash flow affected if debtors take extra days to settle
their accounts?
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- What changes will you require to your banking facilities and
what would be your bank’s attitude to an increase in lending?
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- Are staff cuts needed and how will you deal with this?
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- Do you have the required cash flow to fund redundancies?
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- What overheads will you reduce and what measures will
you take to preserve cash?
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- What non-core assets could be sold to reduce debt and provide
additional cash flow?
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By doing this, you will be able to react quickly if conditions
change suddenly and show financers you are prepared for any
challenges that may arise. By asking the ‘what if’ questions and
creating strategies to deal with given scenarios to minimise
risk, you will be able to maximise the potential and opportunity
for the business. As a direct result, key stakeholders will have
increased confidence in your company’s abilities and knowing
possible outcomes will minimise the stress on the business when
tough decisions have to be made. |
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Keeping your cash flow healthy |
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There are a number of things financial experts say you can do to
ensure your cash flow remains healthy and stress free. These can
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- Ensuring you have an accurate profit and loss balance
sheet.
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- Ensuring your monthly financial statements are reviewed at least
two weeks before the end of the month.
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- Prepare a bullet point list of what went well during the month
and what areas need improvement.
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- Update your budgets for future quarters in advance so you have a
clear position of where you are going.
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- Prepare a report each month that shows key performance
indicators (KPIs) and monitor it regularly.
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- Quiz your business; preparing a relevance test will help you in
figuring out areas of improvement are needed in the business and
what measures can be put in place to fix this.
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- Ensuring all department heads work together and know what is
going in and out of each department. Developing a departmental
profit and sales report will help you pinpoint the source of the
business’ profits along with which departments are dragging.
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- Examine external factors that may influence the business’ cash
position. For example: interest rate movements, average debtor
days, material and labour cost movements, exchange rates etc.
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- Monitor your main ‘cash competitors’ – e.g. stock and debtors.
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- Get to know your customers. Conversation rates are slipping and
therefore it is vital to understand what motivates your
customers and what influences their buying decisions.
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- Keep your business offer innovative and fresh.
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Cash flow is the lifeblood of your business. If you see it in
distress, it’s time to take action. You must always be prepared
for the bumps in the road. |